Clever Geek Handbook

Migrate calendars, contacts and tasks from Outlook to Zimbra

We have previously published the instructionon how to migrate email messages from MS Exchange Server to Zimbra OSE Server. However, in addition to emails, items such as calendars, tasks, contacts and much more need to be transferred from MS Exchange to Zimbra. Today this can be done through the use of cloud services, as well as using a special application Zimbra Migration Wizard. The main differences between these two methods are that the use of cloud services for migration is paid, and also includes the transfer of information from the server to a third party, which is not very secure. In turn, using the Zimbra Migration Wizard is free and avoids transferring data to third-party servers. The main disadvantage of this method is thatthat users will have to migrate on their own, while when performing cloud migration, all the necessary actions can be performed by the system administrator himself.



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The Zimbra Migration Wizard is currently discontinued but still works and supports migrating data from an exported .PST file from Outlook.



Instructions for migrating a PST file from Outlook to Zimbra



1. Export Outlook mailbox data to a .pst file using the official instructions from Microsoft



2. Download the Zimbra Migration Wizard archive from the Zimbra official website. The application is available for 32-bit and 64-bit versions of Windows.



3. Unpack the archive, go to the folder with the unpacked files and run ZimbraMigration.exe. For the correct operation of the application, the MS Outlook program must be installed on the computer. Following the results of the migration, emails, as well as calendar data, contacts and tasks will be transferred. Mail filters and Away autoresponder settings will not be migrated.







4. In the window that opens, in the PST File section, click the button ...







5. Select the saved .pst file







6. Click the Next button



7. In the window that opens, fill in the fields using your account data:



  • Host: example.ru
  • Port: 443
  • Use Secure Connection: Checked
  • Username: The full name of your account
  • Password: Your account password






8. Click the Next button



9. In the window that opens, configure the mailbox migration settings:



  • Item Types: Allows you to select the items to be transferred to Zimbra. By default, Mail, Calendar, Contacts and Tasks are selected. We recommend not to use this program to transfer Mail, as the imapsync utility is more suitable for these purposes.
  • Additional Folders: , Zimbra. ,
  • Additional Filters: , , Zimbra; ; ( );






10. After you finish configuring the migration parameters, click the Migrate button



11. A report on the successful migration of data from Outlook will appear in the window that will open. To view the details of the migration process, click on the Open Log File







12 button. Click Exit to exit the program.



Using an older version of Zimbra Migration Wizard 8.7, you can also migrate an entire Outlook MAPI profile. The advantage of this migration method is that, along with contacts, calendar and tasks, mail processing rules are transferred to Zimbra, as well as the "Away" autoresponder settings.



Instructions for migrating MS Exchange profile to Zimbra



1. To migrate your MS Exchange profile to Zimbra, you will need MS Outlook installed. Migration will be impossible without it. It is also assumed that an MS Exchange user profile has been added to MS Outlook. This migration is only possible in Zimbra Migration Wizard 8.7 and below. It should be borne in mind that older versions have their own pitfalls. For example ZMW 8.6 only works on Windows 7.



2. Select the User Migration option to start the migration. Click Next







3. In the window that opens, in the Outlook Profile section, select the profile of the MS Exchange mail server administrator and click Next.







4. In the window that opens, specify the address of the Zimbra server to which the migration will be carried out, fill in the fields using your account data:



  • Hosname: example.ru
  • Port: 443
  • Use Secure Connection: Checked
  • Username: Your Zimbra account name
  • Password: The password for your Zimbra account






5. In the window that opens, configure the mail server migration parameters:



  • Item Types: Allows you to select the items to be transferred to Zimbra. By default, Mail, Calendar, Contacts, Tasks, Mail Filtering Rules and Out of Office Autoresponder Settings are selected.
  • Additional Folders: Allows you to select additional folders to be transferred to Zimbra. Among them are Sent Items, Spam and Trash
  • Additional Filters: , , Zimbra; ; ( );






6. Click the Migrate button to start or schedule the migration







7. The Results window displays information about the success of the migration process for each account. For more detailed information on migration, you can open the log file by clicking on the Open Log File button.



8. Click Exit to exit the program and go to Zimbra to make sure all data migrated correctly.







Migration is also possible using the built-in data import functions in Zimbra. Using the built-in web client import functionality, you can import calendars and contacts exported in .iCal and .CSV formats from Outlook, respectively.



For all questions related to Zextras Suite Pro and Team Pro, you can contact the Representative of Zextras Technology Ekaterina Triandafilidi by e-mail ekaterina.triandafilidi@zextras.com


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